Using Google Docs for Business: All You Need to Know
Google Docs is nothing new. In fact, it has been widely used by companies and people in general for many, many years. For those of you who are not familiar with it, it can be defined as a web-based platform (that’s free of charge) that’s intended for creating documents, presentations, and spreadsheets.
This platform is very straightforward, and most importantly, it can be accessed from any computer, as long as you have a stable internet connection and web browser, of course. If you work on a particular project with others, you can easily share different documents, and edit them if/when necessary.
If you are an entrepreneur who hasn’t yet reaped the benefits of Google Docs, and you still have second thoughts about it, then maybe these facts below will show you how omnipotent this platform really is.
It Comes With Numerous Awesome Capabilities!
Those who have employed it before will tell you that it’s packed with a wide range of capabilities (just like many other office suites), yet you can access it on the cloud, without spending any dime.
How great is that? It consists of a spreadsheet app, a word processor, and a presentation builder. The word processor consists of numerous alluring features, such as spell check, voice-typing, and word counters, plus it permits you to add charts, images, and tables to your documents.
When it comes to the spreadsheet app, to it, you can add tables, graphs, and even equations. Furthermore, Google Slides allows you to develop phenomenal presentations in a flash, and it also enables other members of your team to modify them in real-time.
Speaking of Google Docs, many are wondering if they can add a signature to Google Docs. The answer is, absolutely yes! In fact, it’s actually quite simple and doesn’t require too much time. If you would like to uncover how, then just browse the web to find a guide that’s going to further explain how to add a signature in Google Docs because it really doesn’t take too much. Luckily, there are lots of articles and guides on this topic that can help you out as far as this is concerned.
You Do Not Need To Be Online All The Time!
There are lots of platforms and programs in general which can only be accessed if you have an internet connection. Although that totally makes sense, sometimes, your Wi-Fi simply shuts off, yet you have some unfinished business that must be urgently handled.
As a business owner, you know how time is of huge essence. Luckily, with Google Docs, you do not need to stress over this because it enables you to modify any of your documents in an offline mode too!
What’s even better is the fact that as soon as you connect to the internet, any changes that you made while you were disconnected are going to be saved immediately! If you want to turn on this option, and then choose the File tab that’s right next to the top-left corner and then select Make document offline.
Just a small reminder, if you want this to be successfully executed, then you need to utilize either Edge or Chrome. On the other hand, if you are on your mobile phone, then you’ll find this option below the three-dot kebab menu.
The Overall Company Communication Is Streamlined
Organizations that have decided to start implementing this platform are already familiar with the different benefits that come with it. One of the biggest ones is simplified communication among every team member.
The lag time that’s typically present with emailing documents to colleagues doesn’t exist anymore, because communication is real-time, and access to every document is enabled at any given moment, from any location.
Moving On To Permission & Publishing
Depending on the type of document that you create, you can set various access privileges for different sorts of people. What does it mean? We’ll explain things further below:
- You can decide whether you’ll allow someone to only view your document, without editing anything, or whether they can make any changes they want
- You can make your document accessible to any person who has the URL, or you can simply share it
- You can also publish it
As you can see, with Google Docs you have a lot of freedom and flexibility to do whatever you want to, which isn’t the situation with other programs.
Ever since Google Docs wrestled its way to the top, it seems as if people do not want to employ any other platform whenever it’s time to format something (or do any other important task) because everything they need can be found in it.